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Careers -> Administrative Assistant



Provide excellent customer service and administrative support to the Controller through accounts payable and receivable tasks. Manage customer accounts, including new account establishment and ongoing account maintenance and customer document oversight, managing company supplies, correspondence, archival data and office documents.

This position is non-exempt.

Duties and Responsibilities
Administrative Support
  • Print, receive, notate, separate and distribute vendor invoices to appropriate buyers for authorization of payment
  • Resolving costing discrepancies between vendor invoices and sales orders
  • Collect and prepare invoices for payment by controller prior to all cut-off dates
  • Corroborating vendor credits to RGA requests by customers for select returns
  • Supplemental support the Accounts Receivable Specialist through invoicing customers and applying payment to customer accounts as requested
  • Supplemental support for the receptionist and cashier duties as needed
  • Supporting the Management team through creating, managing and organizing files and folders
  • Maintain a cost-efficient inventory of office supplies and restock as needed, including stationary supplies, toner cartridges, office furniture, and related sundries for a productive office
  • Manage all refreshment supplies and reordering schedules
  • Collect and deliver inbound mail to the President and prepare all outbound mailings on behalf of the company including delivery to the Post Office daily, including statements and new account letters at end of month.
  • Maintain and distribute company documents including phone lists and official Spokane Hardware Supply, Inc. forms
  • Billing of Factory direct shipments (Internet) to customers - adding freight and verifying costs
  • Billing Internet stock pick tickets to customers - adding freight and verifying costs
  • Processing PayPals daily as well as inputting numbers for discounts and numerical order for deposit entry.
  • Additional tasks that support the team at the discretion of the Management 
Customer Account Management
  • Create new customer accounts across multiple software platforms
  • Manage all tax exemption documents for customers, including receipt, validation, expiration, filing and archiving in digital and physical formats
  • Managing customer documents including filing and scanning new account applications and locating and applying changes to original application documents
  • Apply requested changes to customer accounts regarding contact information and document handling
  • Ability to multitask and prioritize accordingly to complete tasks within time constraints
  • Exceptional customer service, communication, and interpersonal skills
  • Ability to build relationships quickly with employees, managers and customers
  • Expert Level knowledge of Microsoft Office Suite
  • PC and software proficiency for data entry, including ten key speed of 8,000+ KPH
  • Perform mathematical function in the course of account maintenance and customer support
  • Ability to lift up to 50 pounds
  • Ability to use a computer in a seated position for up to 8 hours a day
  • $DOE hourly
  • Benefits package including vacation, medical and dental insurance, and 401(k) with competitive corporate match


2001 E Trent Ave

Spokane, WA 99202

P.O. Box 2664

Spokane, WA 99220-2664

Phone: (509) 535-1663

Toll Free: (800) 888-1663

Store Hours

Monday - Friday

8am - 5pm Pacific Time

Welcome to Spokane Hardware Supply, Inc.

It is no secret that, since 1945, we have provided great products and excellent customer service the old fashioned way! Continuing this core tradition, we are pleased to now offer a convenient way to preview, research, compare and purchase products online... at your convenience, at The Hardware Hut. It is our company's goal, in this ever changing world that we all live in, to continue to provide you with new and unique quality hardware items.

Memberships & Associations

Remodeling and Home DesignShopper ApprovedBetter Business BureauNational Kitchen and Bath AssociationSpokane Home Builders AssociationDoor and Hardware Institute
© 1999-2020 Spokane Hardware Supply, Inc. All trademarks, trade names, logos and service marks referenced belong to their respective companies.
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